Email notifications can be sent if certain audit activities occur

Description

Audit activities including adding, editing, deleting data, adding users, creating versions and so on can be configured to trigger an email notification to administrative users.

Example Use Case

Scenario: Acme Corporation utilizes Excel to develop financial reporting. Users often make changes to the underlying data, sometimes unexpectedly. It is impossible to track these changes outside of “Modified On” dates. This creates problem for auditors.

Solution: They implement CPM software for financial reporting. It is configured to instantly send an email notification whenever source data for their financial reports is edited, deleted, or new data is added.

Considerations

This can be helpful or overwhelming depending on how the CPM system can be configured. Every add / edit / delete is going to be overwhelming. However, if this was sent in a summarized manner, it would be much easier to digest.

Questions to Ask a Vendor

• Configuration Possibilities: How customizable are the email notifications? Can we determine who receives the notifications and for which particular audit activities?
• Actionable Alerts: Do the email notifications provide specific, actionable information on the audit activities?
• Frequency Adjustment: How can we adjust the frequency of these notifications? We do not want to be overwhelmed with email.